Purchasing Support Associate / Manufacturing Administration Assistant

Company: Y-Warm

About the Role

• Employment Type: Full-Time
• Level: Associate / Assistant – Entry-to-Mid-Level

We are seeking organized and detail-oriented professionals to support purchasing activities and manufacturing administration. The successful candidates will assist with procurement documentation, supplier coordination, inventory records, production paperwork, and daily administrative operations to ensure smooth purchasing and manufacturing workflows.

Key Responsibilities

• Assist with daily purchasing and procurement administrative activities.
• Prepare and process purchase orders, quotations, and purchasing documents.
• Coordinate with suppliers regarding pricing, delivery schedules, and order status.
• Maintain accurate purchasing records and supplier databases.
• Support inventory monitoring and update stock-related documentation.
• Assist with tracking raw materials, components, and production supplies.
• Prepare and organize manufacturing reports, production records, and administrative files.
• Coordinate with production, warehouse, and procurement teams to support operational requirements.
• Follow up on outstanding orders, deliveries, and documentation.
• Perform general administrative duties to support purchasing and manufacturing operations.

Requirements & Tech Stack

• Diploma or equivalent qualification in Business Administration, Supply Chain Management, Manufacturing, or a related field.
• Basic understanding of purchasing, procurement, or manufacturing administration.
• Good organizational and documentation skills.
• Proficiency in Microsoft Office and general administrative software.
• Strong attention to detail and accuracy.
• Good communication and supplier coordination abilities.
• Ability to manage multiple tasks and meet deadlines.
• Basic numerical and record-keeping skills.
• Responsible attitude with the ability to work independently and as part of a team.

What We Offer

• Competitive salary package.
• Stable full-time employment opportunity.
• Exposure to purchasing and manufacturing operations.
• Opportunities for professional development and skills enhancement.
• Supportive and collaborative working environment.
• Long-term career development opportunities.

Mandatory UAE Eligibility Requirements

• MUST currently reside in the UAE.
• MUST be legally authorized to reside and work in the UAE.
• MUST have a personal UAE bank account to receive salary payments.

The following applicants will NOT be considered:

• Individuals holding Seeker Visas.
• Individuals holding Tourist Visas or Visit Visas.
• Individuals holding War Visas.
• Individuals under Grace Period status.
• Individuals with Cancelled Visas.