Junior Account Executive

About the Role

A detail-oriented and motivated Junior Accounts Executive is sought to support day-to-day accounting operations, sales invoicing, accounts receivable and payable, banking coordination, financial reporting, payroll documentation, and statutory compliance activities. This role involves close collaboration with the Accounts & Finance, Sales, HR, Admin, and Project teams, as well as clients, vendors, banks, and external Chartered Accountants (CAs). The ideal candidate will possess a sound understanding of basic accounting principles, practical MS Excel skills, good numerical accuracy, and a willingness to learn accounting processes and statutory compliances under the guidance of senior team members.

Key Responsibilities

Basic Accounting & General Ledger Support

• Assist with day-to-day accounting entries for domestic and international business transactions.
• Record and maintain purchase invoices, sales invoices, expenses, receipts, payments, and other accounting documents.
• Assist in maintaining client, vendor, bank, and expense ledgers.
• Verify supporting documents before recording transactions and identify missing or incorrect information.
• Assist with bank, client, vendor, and ledger reconciliations.
• Maintain proper filing and documentation of accounting records.
• Support month-end and year-end closing activities under the guidance of senior team members.

Sales Invoicing & Accounts Receivable

• Coordinate with the Sales and Project teams to collect billing details, project information, and milestone approvals.
• Prepare sales invoices and ensure timely issuance after obtaining necessary approvals.
• Maintain invoice records, payment terms, receipts, and outstanding balances.
• Assist in preparing accounts receivable aging and outstanding invoice reports.
• Follow up with clients regarding pending payments through email and other approved communication channels.
• Coordinate with internal teams to resolve invoice discrepancies and payment-related queries.
• Update collection status and maintain accurate follow-up records.

Domestic & International Banking Support

• Assist with domestic bank transactions, payment documentation, receipts, and fund transfer records.
• Prepare supporting documents for inward and outward international remittances.
• Coordinate with banks and senior team members for routine banking queries and documentation.
• Maintain bank statements, payment confirmations, remittance advice, and related records.
• Assist with bank reconciliations and identify unmatched or pending transactions.
• Support the preparation of bank balance summaries and upcoming payment details.

Financial Reporting & MIS Support

• Prepare and update Excel-based reports for sales, collections, outstanding receivables, payables, and expenses.
• Assist in preparing monthly financial reports and management information system (MIS) reports.
• Collect and consolidate financial information from Sales, HR, Admin, and other departments.
• Use MS Excel (PIVOT, VLOOKUP, SUMIF, COUNTIF, TRIM, & formulas) to organize data, reconcile records, identify discrepancies, and maintain report accuracy.
• Assist in preparing cash flow statements, cash flow summaries, and budget-versus-actual reports.
• Ensure assigned reports are updated accurately and submitted within the prescribed timelines.
• Escalate data discrepancies and missing information to senior team members.

Statutory Compliance & Taxation Support

• Assist in collecting, organizing, and verifying documents required for GST and TDS compliance.
• Support GST invoice reconciliations and the preparation of data for GST returns (GSTR-1, GSTR-2B, GSTR-3B & Annual GSTR-9 & 9C and amendments).
• Assist in maintaining TDS records, deduction details, challans, and supporting documents.
• Coordinate with senior team members and CAs for income tax and other statutory compliance requirements.
• Assist in maintaining records relating to PF, ESIC, Professional Tax (PT), and other applicable statutory requirements.
• Maintain compliance trackers and monitor due dates under the guidance of senior team members.
• Support the preparation of documents for tax filings, assessments, and other compliance matters.

Payroll & Employee Accounting Support

• Coordinate with HR to collect monthly payroll inputs, attendance, incentives, deductions, reimbursements, and employee separation details.
• Assist in verifying payroll summaries and maintaining payroll-related accounting records.
• Support salary reconciliation and preparation of salary payment documentation.
• Assist with PF, ESIC, Professional Tax, TDS on salary, Form 16, and full-and-final settlement documentation.
• Maintain confidentiality of employee salary and personal financial information.

Audit & Finalization Support

• Assist in preparing supporting schedules and documents required for month-end and year-end closing.
• Collect and organize invoices, bank statements, ledger extracts, reconciliations, and other audit documents.
• Coordinate with senior team members and external CAs for audit-related information.
• Help resolve routine audit queries by providing the required supporting records.
• Assist in verifying balances and identifying discrepancies in accounting records.
• Support the preparation of financial statements and consolidation schedules as required.

Client, Vendor & Internal Coordination

• Communicate professionally with clients and vendors regarding invoices, payment status, outstanding balances, and supporting documents.
• Respond to routine accounting queries from employees and internal departments.
• Coordinate with Sales, HR, Admin, Project teams, and other stakeholders to collect financial information.
• Maintain records of pending queries, follow-ups, and resolutions.
• Escalate complex accounting issues, disputes, and discrepancies to senior team members.

Administrative Procurement Support

• Assist the Admin team with procurement-related documentation and coordination.
• Obtain vendor quotations and prepare basic price comparison statements.
• Maintain purchase orders, vendor invoices, approval records, and payment documentation.
• Track software renewals, vendor payment schedules, and other assigned procurement activities.
• Assist in monitoring expenses and maintaining procurement records.
• Coordinate with vendors for routine documentation and invoice-related queries.

Individual Income Tax Documentation Support

• Assist in collecting and organizing income tax documents for directors and other designated individuals.
• Maintain supporting records for salary, interest, rental income, capital gains, TDS, and advance tax, wherever applicable.
• Coordinate with senior team members and CAs for individual income tax return preparation and filing.
• Track pending documents, tax payment details, filing deadlines, and refund status.
• Ensure the completeness and accuracy of information before submitting it for review.

Technical Skills & Competencies

• Practical MS Excel skills are essential, including VLOOKUP, Pivot Tables, SUMIF, COUNTIF, TRIM formulas, sorting, filtering, and data reconciliation.
• Ability to work with large datasets, identify mismatches, and maintain accurate records.
• Basic understanding of accounting principles, journal entries, ledgers, debit and credit, and bank reconciliation.
• Basic knowledge of sales invoices, purchase invoices, accounts receivable, and accounts payable.
• Basic awareness of Indian taxation and statutory requirements, including GST, TDS, Income Tax, PF, ESIC, and Professional Tax.
• Familiarity with accounting software or Tally Edge, QuickBooks, Xero & ERP systems; knowledge of similar platforms would be an advantage.
• Basic understanding of domestic and international banking documentation is desirable.
• Good numerical ability, data-entry accuracy, documentation skills, and attention to detail.
• Basic email drafting and professional communication skills.

Behavioral Competencies

• Willingness to learn accounting processes and develop professional skills.
• Strong attention to detail and commitment to data accuracy.
• Ability to follow instructions and complete assigned tasks within deadlines.
• Good communication and coordination skills.
• Responsible handling of confidential financial information.
• Ability to identify errors and seek clarification when required.
• Positive attitude, teamwork, adaptability, and accountability.
• Willingness to accept feedback and improve performance continuously.

Important Role Expectations

The Junior Accounts Executive is expected to support routine accounting activities, maintain accurate records, prepare Excel-based reports, and complete assigned tasks under the guidance of senior team members.