Procurement Coordinator

About the Role

The Procurement Coordinator at Authority Brands Inc. provides administrative, analytical, sourcing, implementation, and supplier-management support to the Direct and Indirect Procurement teams. This role involves coordinating procurement activities, maintaining project and supplier information, supporting sourcing events, and managing the transition from contract execution to implementation. The position requires managing multiple priorities with accuracy, follow-through, and a strong service orientation.

Key Responsibilities

• Provide day-to-day project coordination and administrative support to the Direct and Indirect Procurement teams across sourcing, implementation, and supplier-management initiatives.
• Maintain procurement project plans, sourcing calendars, action logs, savings trackers, implementation schedules, supplier records, and supporting documentation.
• Coordinate Requests for Information (RFIs), Requests for Proposals (RFPs), and other competitive sourcing events, including supplier communications, document distribution, question tracking, response collection, meeting scheduling, and evaluation-material preparation.
• Assist Category Managers with spend-data collection, supplier research, bid normalization, pricing comparisons, market research, and preparation of sourcing recommendations.
• Coordinate stakeholder meetings, supplier presentations, evaluation sessions, implementation calls, and business reviews; document decisions, action items, owners, and due dates.
• Support supplier onboarding and program implementation, including collection of required documentation, stakeholder communications, training coordination, enrollment tracking, issue logging, and follow-up.
• Maintain contract and supplier information, including executed agreements, pricing exhibits, service exhibits, renewal dates, termination-notice requirements, insurance documentation, and key supplier contacts.
• Assist with reporting for addressable spend, contracted spend, supplier utilization, savings, franchisee participation, implementation progress, and supplier performance.
• Support franchisee and internal stakeholder inquiries by routing questions, coordinating responses, tracking open issues, and maintaining frequently used program information.
• Prepare procurement presentations, status reports, meeting materials, and communications.
• Help maintain consistent procurement processes, templates, file structures, naming conventions, and documentation standards.
• Handle procurement and supplier information with appropriate confidentiality and escalate risks to the responsible Category Manager.
• Support broader procurement and supply-chain initiatives as required.

Requirements & Tech Stack

• Microsoft Office (High proficiency)
• Ability to use AI as a support tool while maintaining ownership and understanding of the content produced.

Qualifications

• 0-3 years of experience in procurement, supply chain, project coordination, operations, finance, vendor management, or a related business function.
• Experience coordinating projects, meetings, documentation, timelines, and follow-up activities involving multiple stakeholders.
• Ability to organize and analyze supplier, pricing, spend, and project information with a high degree of accuracy and attention to detail.
• Ability to communicate professionally with suppliers, franchisees, and stakeholders at varying organizational levels.
• Ability to work independently, manage competing priorities, and escalate risks or issues appropriately.
• Experience preparing presentations, status reports, trackers, and other business documentation.
• Comfort presenting in working sessions and team meetings.
• Bachelor’s degree in business, supply chain, finance, operations, or a related discipline, or equivalent relevant professional experience.