Office Associate

About the Role

The Office Associate is a full-time, on-site role based in the Pune Division, responsible for supporting daily operations at Vibe Coworking Spaces. This role includes welcoming and assisting members and visitors, responding to inquiries, and delivering consistent, professional customer service.

Key Responsibilities

• Welcoming and assisting members and visitors.
• Responding to inquiries.
• Delivering consistent, professional customer service.
• Handling administrative tasks such as maintaining office records.
• Coordinating meeting room bookings.
• Managing supplies.
• Supporting basic accounting and billing processes.
• Liaising with vendors and internal teams to ensure facilities are well-maintained.
• Resolving minor operational issues.
• Helping organize office events or trainings.
• Supporting onboarding of new clients.
• Maintaining a clean and orderly workspace.
• Contributing to a positive and collaborative office culture.

Qualifications

• Strong Communication skills to interact clearly and professionally with members, visitors, and internal teams.
• Administrative Assistance and Office Administration skills to manage records, schedules, supplies, and daily office operations.
• Customer Service skills to handle inquiries, resolve issues, and maintain a welcoming workspace environment.
• Basic Accounting skills to support invoicing, payment tracking, and coordination with the finance team.
• Good organizational and time-management abilities.
• Attention to detail.
• Proficiency with office software (e.g., email, spreadsheets, word processing).
• Experience in managed offices, coworking spaces, hospitality, or corporate office administration is beneficial.
• A high school diploma is required.
• A diploma or degree in business, administration, or a related field is preferred.
• Ability to work on-site in Pune Division.
• Ability to adapt to changing operational needs.
• Ability to collaborate effectively in a team environment.