Project Support Coordinator

About the Role

AlderVolt Power is seeking a proactive Project Coordinator to support electrical equipment and power infrastructure projects from RFQ/RFP and order execution through engineering approval, manufacturing, international logistics, delivery, and closeout. This role requires frequent coordination with customers, engineering teams, manufacturers (including partners in China), suppliers, logistics providers, and internal teams. The ideal candidate thrives with incomplete information, technical/commercial documents, multiple priorities, and cross-time-zone collaboration.

Key Responsibilities

• Coordinate projects from RFQ/RFP through order execution, engineering approval, manufacturing, shipping, delivery, and closeout.
• Review specifications, drawings, and proposal documents; identify gaps, inconsistencies, and needed clarifications.
• Request, organize, and compare supplier proposals, quotations, lead times, warranties, Incoterms, and scope of supply.
• Track schedules, milestones, approvals, production progress, testing, shipping, and open items; maintain action lists, comment logs, and risk trackers.
• Prepare status updates, meeting notes, customer communications, and internal reports; escalate risks with supporting data and proposed next steps.
• Use project tools and AI tools for document review, proposal comparison, research, and reporting, while verifying results against source documents.
• Drive assigned tasks to completion and coordinate effectively across internal and external partners.

Requirements & Tech Stack

• Fluent Mandarin Chinese and English (written and verbal) required for direct communication and coordination with Chinese manufacturers and suppliers.
• Prior experience in project coordination, project management, engineering, manufacturing, construction, procurement, logistics, or a related field.
• Strong organizational, communication, problem-solving, and follow-up skills; ability to own tasks and manage multiple priorities with incomplete or changing information.
• Ability to review technical and commercial documents and spot missing information or inconsistencies.
• Proficiency in Microsoft Excel, Word, Outlook, and project tracking tools; effective use of AI tools with verification of outputs.
• Willingness to work with international partners across time zones.

Qualifications

• Bachelor’s degree in Engineering, Construction Management, Project Management, Supply Chain, Business, or a related field. (Preferred)
• Experience with electrical equipment, power systems, data centers, utilities, industrial facilities, or EPC projects. (Preferred)
• Familiarity with transformers, switchgear (GIS/AIS, RMU, MV/LV), UPS, PDUs, busway, power cables, or transmission equipment. (Preferred)
• Experience with RFQ/RFP responses, supplier quotation comparisons, procurement, engineering submittals, factory testing, or international logistics/Incoterms. (Preferred)
• Experience with Odoo or similar CRM/ERP systems. (Preferred)
• High school or equivalent. (Required)
• Strong recent graduates with relevant technical backgrounds and demonstrated initiative may be considered.

Work Location: In person – Houston, TX 77038 (Preferred)