Human Resources Coordinator

About the Role

A global organization with billions in annual revenue is seeking a Human Resources Coordinator to join its Chicago HR team. This role offers hands-on exposure to various HR functions, serving as a launchpad for a long HR career.

Key Responsibilities

• Performance Management
• Serve as primary backup for the performance review process, including launching review cycles, answering questions, and entering reviews.
• Test review cycles and system updates before they go live.
• Compensation and Analytics
• Assist in preparing materials and scheduling interviews for annual promotion cycles.
• Draft and polish communications and presentations in Word, Excel, PowerPoint, and Visio.
• Support year-end activities: scheduling meetings, taking notes, following up on open items, and tracking documents in Excel.
• Maintain current annual process calendars.
• Onboarding and Records
• Coordinate new hire orientation logistics, including rooms, materials, welcome folders, and paperwork.
• Audit and file new hire documents.
• Maintain accurate and current electronic personnel records.
• Maintain employee data in the HR information system.
• Compliance and Departures
• Assist with paperwork and logistics for departing employees.
• Direct policy questions to the appropriate HR team member.
• Protect the confidentiality of personnel, pay, and employee relations information.
• Department Operations
• Organize meetings, travel, conferences, and department events.
• Prioritize competing requests with your director.
• Serve as a liaison with other departments and outside partners.
• Participate in team meetings and cross-functional projects.

Requirements & Tech Stack

• Proficiency in Outlook, Word, and PowerPoint.
• Comfort with Excel (sorting, filtering, basic formulas).
• Excellent proofreading skills and command of grammar.

Qualifications

• Bachelor's Degree.
• Preferred: 1+ years of administrative experience, or a bachelor's degree with HR-related coursework.