Human Resources Admin

About the Role

Provides clerical and administrative support for daily Human Resources operations.

Key Responsibilities

• Answer routine HR calls and emails; prepare correspondence, forms, meeting materials, and employee communications.
• Maintain personnel files, electronic records, HRIS/Paycom data, and document tracking; follow up on missing information.
• Process approved employee changes, employment verifications, and other standard HR paperwork.
• Track employee anniversaries and recognition milestones; prepare and send anniversary notices, awards, and related communications.
• Finalize new-hire onboarding; review documents for completeness and follow up on outstanding items.
• Complete assigned Form I-9 and E-Verify steps within required timelines, following company procedures; escalate exceptions.
• Assist with benefits enrollment records, billing review, invoice reconciliation, and routine benefits reports; flag discrepancies.
• Prepare and submit FSA files and other funding approval requests for authorized review; process approved submissions and track confirmations.
• Monitor bereavement notifications and send standard policy-related emails; refer eligibility or exception decisions to HR.
• Prepare workers’ compensation wage statements from verified payroll records and submit through approved channels.
• Track benefits, leave, and workers’ compensation documentation, deadlines, and follow-ups as assigned.
• Prepare new-hire, attendance, turnover, benefits, and other recurring HR reports.
• Support HR projects and audits.
• Protect confidential employee, payroll, benefits, and medical information; refer sensitive decisions to HR management.
• Other duties as assigned.

Requirements & Tech Stack

• Proficiency in Microsoft Outlook, Word, and Excel required.
• PivotTable experience highly desirable.
• Ability to learn HRIS/Paycom and follow established procedures, deadlines, and confidentiality requirements.

Qualifications

• High school diploma or GED.
• Prior administrative or HR support experience preferred.
• Accurate data entry.
• Strong organization.
• Attention to detail.
• Effective written and verbal communication.

Work Environment: Office-based, Monday–Friday; occasional overtime may be required.

Physical Requirements: Prolonged computer use, routine filing and office activity, and occasional lifting of up to 20 pounds.