Subcontracts Administrator

About the Role

Millennium Space Systems, a part of Boeing Defense, Space and Security (BDS), is seeking a Subcontracts Administrator I to support the administration and execution of subcontracts for company programs and operations. This early-career professional role assists with various aspects of subcontract management, working under the guidance of experienced professionals. The position is onsite in El Segundo, CA. The internal job title for this position is Procurement Agent. The team is currently hiring for level 1 or 2.

Key Responsibilities

• Support the subcontract lifecycle, including: preparing and issuing RFPs, RFQs, and RFIs
• Tracking supplier responses and maintaining solicitation records
• Assisting with proposal reviews and fact-finding activities
• Supporting subcontract awards, execution, and modifications
• Maintain accurate subcontract records in accordance with controlled-document and configuration-management processes
• Assist with monitoring supplier compliance, performance, schedule, delivery, quality, financial status, risks, and opportunities
• Coordinate with internal stakeholders, including Legal, Security, Procurement, Trade Compliance, Engineering, Manufacturing, Program Management, Program Controls, Supply Chain, and Quality Assurance
• Support subcontractor communication and help track deliverables, milestones, documentation, and contractual obligations
• Assist with invoice processing by reviewing invoices, reconciling charges with company cost-tracking tools, and coordinating with Accounts Payable to resolve discrepancies
• Prepare subcontractor performance reports, metrics, graphs, and charts for internal stakeholders
• Support supplier improvement activities and document results
• Apply company procedures and support compliance with applicable FAR/DFARS, DCAA, AS9100, trade compliance, and legal requirements
• Participate in departmental process-improvement and efficiency initiatives
• Perform other related duties as assigned

Requirements & Tech Stack

• Bachelor’s degree in supply chain management, Business, Finance, Accounting, Contracts, Procurement, or a related field; or equivalent relevant experience
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook
• Strong organizational, communication, collaboration, and attention-to-detail skills
• Ability to manage multiple priorities, meet deadlines, and handle sensitive information appropriately

Qualifications

• 0–2 years of relevant experience, including internships, co-op assignments, academic projects, or entry-level work
• Willingness and ability to learn government contracting, procurement, and compliance requirements
• Experience or coursework in aerospace, defense, manufacturing, contracts, subcontracts, procurement, supply chain, finance, or accounting
• Familiarity with FAR/DFARS or government procurement regulations
• Experience with supplier documentation, purchase orders, invoices, or contract administration
• Experience with Deltek Costpoint or another ERP system
• This position requires the ability to obtain a US Security Clearance for which the US Government requires US Citizenship. A final U.S. clearance Post Start is required.
• Applicants MUST be U.S. citizens and eligible for a security clearance.
• Willingness to apply for and maintain a security clearance.
• Must satisfy the Company’s Conflict of Interest (COI) assessment process.
• This position must meet U.S. export control compliance requirements. A “U.S. Person” as defined by 22 C.F.R. § 120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.

Note: Relocation assistance is not a negotiable benefit. This position is for 1st shift. Employer will not sponsor applicants for employment visa status.