PROGRAM ASSOCIATE

About the Role

The Program Associate will be responsible for day-to-day coordination of mid-scale project activities in support of maternal and child health programming at the Urban Indian Health Institute within the Seattle Indian Health Board. Responsibilities include project planning and coordination, project development, consultant oversight, and reporting.

Key Responsibilities

• Develop guidelines, work scopes, and schedule for the implementation of projects.
• Develop research and evaluation tools, such as survey questionnaires, forms, and procedures for gathering and processing data.
• Maintain electronic files and records, databases, and/or computer tracking systems for project documentation and monitoring.
• Coordinate the review of data reports for completeness and accuracy.
• Compile technical information from various sources and prepare summaries and reports as required.
• Review analytical and narrative reports for accuracy and completeness, and draft report sections.
• Prepare grant application materials and progress reports.
• Coordinate the preparation and documentation of citations and bibliographies.
• Plan and participate in events and training in support of the program and the Urban Indian Health Institute.
• Schedule, coordinate, facilitate, and plan for meetings, including managing calendars, preparing agendas and minutes, and hosting for both in-person and online formats.
• Coordinate literature reviews by conducting literature searches, reviewing literature for relevant content, and drafting summaries.
• Assist with planning and implementation of outreach activities and events.
• Informally supervise staff through cross-agency working groups to address emergent organizational needs and train new employees as appropriate.
• Assist in the onboarding and orientation of new staff.
• Respond to data requests.
• Conduct literature reviews.
• Maintain databases.
• Lead cross-agency working groups.
• Provide technical assistance to the network of Urban Indian Health Programs, Urban Indian Organizations, and other stakeholders.

Core Competencies

• Commitment to Indigenous and Organizational Values: Maintain cultural integrity.
• Accountability: Effectively manage own work, take ownership of actions, strive for highest quality work and care, respect teammates and relatives.
• Collaboration: Share responsibility for common purpose, collaborate with colleagues across the organization.
• Communication: Practice effective and clear communication, demonstrate empathy, transparency in decision making.
• Customer Service Orientation: Recognize the needs of the diverse community, put the needs of relatives first by delivering the highest quality, professional, responsive, and innovative care.

Organizational Responsibilities

• Hold Indigenous values and practices with respect and integrity.
• Hold yourself accountable to the highest standard by being resourceful, innovative, creative, and solutions-oriented.
• Actively participate in organizational activities with the understanding that success is achieved through teamwork.
• Champion words and actions to maintain respect for others, encourage constructive feedback, be open to share laughter and acknowledge differences in skills and opinions.
• Serve the needs of relatives first by delivering the highest quality, professional, responsive, and innovative care.