Talent Acquisition Associate

About the Role

SupplyHouse.com is seeking a Talent Acquisition Associate to join its Human Resources Team. This full-time, non-exempt, remote position will report to the Talent Acquisition Team Lead and is responsible for full-cycle recruitment for assigned entry- and mid-level roles. The role supports the hiring process from intake through offer and start, including sourcing, screening, interviewing candidates, coordinating the hiring process, and maintaining accurate candidate records.

Location: Remote (open to individuals in or willing to relocate to AZ, DE, FL, GA, KY, NV, NJ, NY, NC, OH, RI, SC, TN, TX, VA, WA). Requires travel to headquarters in Melville, NY 3 times per year.

Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. with time zone flexibility.

Key Responsibilities

• Proactively build and manage a pipeline of qualified candidates using Greenhouse, LinkedIn Recruiter, Indeed, Handshake, university relationships, networking, AI-assisted sourcing tools, and other tools.
• Review applications and resumes, using AI-assisted screening tools as a first-pass filter, while applying independent human judgment.
• Conduct interviews via Zoom and complete detailed interview scorecards and evaluations.
• Schedule and coordinate interviews, hiring events, and walk-in interview days.
• Administer technical, creative, and personality assessments, as well as background checks.
• Partner with hiring managers from intake through offer, and own candidate communication.
• Handle sensitive information with the utmost confidentiality.
• Maintain organized, up-to-date, audit-ready candidate records, applying consistent, compliant evaluation criteria and candidate data privacy practices.
• Represent SupplyHouse and promote its culture at university career fairs and other recruitment events.
• Stay informed on recruitment trends, job boards, salary data, and AI-assisted recruiting tools.
• Draft and post job openings to the careers site, job boards, and university channels, and maintain accurate requisitions in Greenhouse.
• Complete reference checks and support the offer process.
• Support the Talent Acquisition Team Lead and Manager with additional recruitment tasks and special projects.
• Partner with the Talent Acquisition Team Lead during job kick-off and recurring meetings.
• Track and report recruiting metrics, including time-to-fill, funnel conversion, source effectiveness, and pipeline quality.

Requirements & Tech Stack

• 0-2 years of relevant recruiting or related experience.
• A genuine passion for providing an exceptional candidate experience.
• Excellent organizational skills, with the ability to juggle multiple tasks and adapt to shifting priorities.
• Comfort working in a fast-paced, high-volume, process-driven recruiting environment with high attention to detail.
• Exceptional written and verbal communication skills, including meeting facilitation, reference checks, offers, and rejections via Zoom, Slack, email, and phone.
• Proficiency with Zoom, Slack, and MS365, including Microsoft Word and Excel.

Qualifications

Preferred Qualifications:

• Bachelor's degree in Human Resources, Psychology, Business, or a related field.
• Prior experience in Human Resources, Talent Acquisition, or Recruitment.
• Comfort learning and using AI-assisted recruiting tools (e.g., Greenhouse AI, Claude) within established company guardrails and processes.