Office Manager
Vaco by Highspring
Nashville, TNFresher1h agovia LinkedIn
This job at a glance
- Who can apply
- New grads, no experience needed · Diploma
- Must know
- OperationsOnboardingExcelMicrosoft OfficeCustomer service
- Work
- On-site in Nashville
- Pay
- Not stated by the employer.
- Skill demand
- Operations75%Microsoft Office61%Excel51%Onboarding28%of 99 similar entry-level jobs posted in the US this week
- Listed
- Oct 28, 2026 · still open
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Temporary Office Manager
About the Role
- Location: Onsite in downtown Nashville, TN
- Schedule: Monday-Friday, 8:30 AM - 5:30 PM
- Assignment: November 30 - March 15 (temporary leave coverage)
- Pay: $25-28/hour DOE
Key Responsibilities
- Serve as the first point of contact for office visitors, providing a professional and welcoming guest experience.
- Coordinate meeting logistics, including conference room setup, phone/video conferencing, food, and beverages.
- Answer and route incoming phone calls.
- Manage office supplies, inventory, deliveries, and distribution.
- Coordinate office maintenance with cleaning crews and property management.
- Maintain an organized, clean, and well-stocked kitchen and common areas.
- Manage incoming and outgoing mail, packages, and correspondence.
- Assist with hotel and restaurant reservations for employees and guests.
- Support employee onboarding logistics, including desk assignments, workspace setup, and headshots.
- Assist with executive calendar management, scheduling meetings, appointments, and conference calls.
- Coordinate travel arrangements, including flights, hotels, dining reservations, and calendar updates.
- Assist with executive expense reports and expense approvals under administrative oversight.
- Provide general administrative support and assist with special projects as needed.
Qualifications
- High school diploma required.
- Previous administrative or office support experience preferred but not required.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Concur travel and expense software experience is a plus.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Experience with scheduling, meeting coordination, telephone support, and administrative documentation.
- Ability to multitask, prioritize competing demands, and work independently in a fast-paced environment.
- Professional, dependable, flexible, and service-oriented demeanor.
- Strong customer service and guest relations skills.