Administration Executive in Bhiwandi

About the Role

Support the Operations Head in ensuring the smooth operation of a growing digital agency. This hands-on role involves responsibilities across hiring, HR, and administration, with significant ownership and coordination across teams, projects, and clients.

Key Responsibilities

• Recruitment & Onboarding:
• Post jobs on Job Sites.
• Screen resumes.
• Schedule interviews and send reminders.
• Conduct first-round calls.
• Maintain the candidate tracker.
• Send offer and rejection emails.
• Collect joining documents and set up new joiners.
• HR Records & Documentation:
• Maintain the employee and intern database.
• Issue offer letters, certificates, and experience letters.
• Organize agreements, NDAs, and policies.
• Team Coordination:
• Track tasks, deadlines, and daily work updates across teams.
• Follow up on delays and escalate to the Operations Head.
• Schedule meetings, record minutes, and track action items.
• Project Coordination:
• Maintain the project status tracker (scope, owner, deadline, status).
• Follow up with design, development, and SEO teams on deliverables.
• Flag risks and delays early.
• Client Coordination:
• Act as the link between clients and internal teams.
• Pass on requests and feedback in writing.
• Follow up for approvals, content, and payments.
• Schedule client calls and share progress updates.
• Note: Pricing, scope changes, and commitments require Operations Head approval.
• Attendance, Leave & Payroll Support:
• Maintain attendance and leave records.
• Prepare monthly inputs for payroll and stipends.
• Office Administration:
• Manage supplies, equipment, and asset records.
• Manage vendors, courier, and visitors.
• Keep the office organized.
• Culture & Reporting:
• Plan team activities and collect feedback.
• Send weekly reports to the Operations Head on hiring, attendance, project status, and client follow-ups.
• Ensure all employee, client, and company information is kept strictly confidential.

About Company

A team of motivated individuals focused on a common goal, using a spirited attitude to deliver engaging digital solutions. We are driven by innovation, a love for code and experimentation, and a passion for creating magical transformations from ideas. We approach work differently, aiming to stand out and leave people speechless.